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Payroll/GL Accountant                                        

Location: Los Angeles, Headquarters Office, Finance Department          

Reports To:  Accounting Manager                                               

Position Summary: Manage all payroll related functions for GSGLA.

Major Accountabilities:

  • Administer and manage all aspects of biweekly payroll including:
    • Timesheet collection, review, data entry and submission of payroll
    • Coordinate implementation and reconciliation of payroll deductions
    • 403(b) & Pension plan payments
    • 403(b) loan payments
    • Creating payroll general ledger entries
    • Vacation accrual
    • Monthly payroll accrual
  • Reconciliation of all payroll-related Balance Sheet accounts
  • Preparation of all reports pertaining to payroll (eg. Government censuses, etc.)
  • Manage all payroll related audit tasks for the annual 403b and Worker’s Compensation audits
  • Health insurance allocations
  • Reconciliation of payroll portion of 403b plan
  • Other duties as assigned

Skills, Experience and Qualifications:

  • Detail oriented with high level of accuracy.
  • Proficient at Microsoft Excel skills.
  • Abila MIP experience preferred.
  • Payroll experience for 150+ employees (Paycom Payroll Service  preferred).

Education or Experience: Equivalent 7 years payroll and general ledger experience

Essential Duties: Data entry and frequent sitting. 

Please send your resume and cover letter via email, with the title of Payroll Accountant in the subject line, to: pogata@girlscoutsla.org

Sorry, no calls or walk-ins please.

 

Maintenance Technician

Location:  Montclair/Arcadia,  Properties Department

Reports To: Director of Properties

Position Summary: Under minimal supervision, performs a variety of work in the general maintenance and repair of buildings, facilities, and equipment.

Major Accountabilities:

  • To provide courteous, consistent, professional and knowledgeable customer service.
  • General Maintenance and Repair of Buildings, Facilities, Equipment, and Grounds. Performs a variety of work in the maintenance and repair of buildings and grounds at various facilities/sites including:
    • carpentry, electrical, plumbing, glazier, masonry, and painting tasks;
    • repairs and treats structures such as floors, showers, sinks, walls, roofs, and carpets;
    • performs minor troubleshooting, repairs, and adjustments of locks on doors, cabinets, desks, closets; repairs door hinges;
    • cleans plugged key slots;
    • changes filters on heating, ventilating and air conditioning units;
    • services appliances, kitchen, and emergency equipment;
    • hooks up appliances;
    • reports mechanical malfunctions to appropriate party for action;
    • moves and assists in moving furniture and equipment at various facilities/sites;
    • sets up and breaks down cubicle partitions;
    • exercises discretion in identifying projects requiring the services of a higher skilled crafts person;
    • assists in obtaining quotes and arranging for services of outside vendors as needed;
    • activates and deactivates building alarms
    • maintains clean, safe, and orderly work sites.
  • Carpentry: Performs basic rough and finished carpentry work in construction and repair of structures such as partitions, walls, doors, fences, window frames, office furniture, roofs, and shelves.

Please send your resume and cover letter via email, with the title of Maintenance Technician in the subject line, to: gcastro@girlscoutsla.org

Sorry, no calls or walk-ins please.


Property Coordinator    Location: Los Angeles, Headquarters

Reports To: Director of Properties                                                     

Position Summary: The Property Coordinator supports the work of the Properties Department which includes construction projects, maintenance and camp ranger operations. The Coordinator is primarily responsible for monitoring the spending, processing and auditing of the Properties department, and works very closely with Purchasing and Finance.

Major Accountabilities: The Property Coordinator reports directly to the Director of Properties and is required to perform the following duties as well as other duties as assigned:

  • Monitor spending, and process and audit the work in the Property department including ensuring that the proper paperwork has been obtained, approvals are documented, appropriate details are included on all of the documents, and documents are submitted on a timely basis.
  • Coordinate all aspects of expenditures for job projects, including monitoring the labor and materials expenses in relation to budget.
  • Serve as main liaison to Purchasing & Finance Department.
  • Always comply fully with Council’s financial policies and procedures.
  • Ensure camps and facilities are kept compliant with government health and safety regulations and ACA accreditation requirements.
  • Develop maintenance manuals to ensure scheduled maintenance needs are met
  • Coordinate efforts with  office site managers to ensure maintenance and other property-related needs are met in a cost effective and timely manner
  • Review and help manage maintenance budgets for all facilities for cost effective operations at each facility.
  • Review and make recommendations on landscaping and general maintenance needs.
  • Assist with vendor selection by prioritizing efficiencies of cost and quality of service, including obtaining competitive bids from multiple vendors.
  • Become familiar with all systems including office systems (HVAC, security, phone, postage, etc.).
  • Work with Risk Management Department to establish and monitor access and security protocols.
  • Develop and oversee Safety and Emergency Protocols for the Council.
  • Willing and able to be “on call” for emergencies
  • Other duties as assigned.

Skills, Experience & Qualifications:

  • At least 5 years experience in construction and/or property management for multiple locations
  • Previous experience in accounting/finance and/or higher-level administrative role
  • Proficient with Microsoft Office (Excel, Word, Outlook, PowerPoint, etc.)
  • Proficient with accounting forms including purchase orders, invoices, expense reports, timesheets, etc.
  • Excellent written and verbal communication skills
  • Proactive, resourceful, detail-oriented and capable of working independently
  • Good people skills and ability to work well with staff at all levels
  • Ability to prioritize and manage time effectively
  • Excellent facilitator with superb follow-through skills
  • Be a problem-solver and provide solutions
  • Mature with strong sense of how role contributes from a production standpoint as well as an internal control standpoint
  • Good sense of humor

Education: Bachelor's degree preferred.

Essential Duties of the Position:

  • Maintain excellent driving record and have reliable transportation.
  • Physically able to climb hills and ladders in inclement weather to inspect building, as well as ability to lift 50 pounds.
  • Maneuver safely in rugged terrain.
  • Sustain physical activity above 5,000 feet elevation.

Please send your resume and cover letter via email, with the title of Properties Coordinator Specialist in the subject line, to: gcastro@girlscoutsla.org

Sorry, no calls or walk-ins please.

 

Recruiting Specialist Location: Arcadia

Job Summary: The Recruiting Specialist is responsible for developing and executing effective recruiting strategies to increase awareness and participation in Girl Scouting through a variety of in person meetings, presentations, and networking opportunities with community organizations, corporations, schools, educators, faith-based intuitions and other community constituents. She/he is responsible for securing adult volunteer participation through community cultivation, lead generation and follow-up in assigned geographical area.

Essential Duties and Responsibilities: 

  • Assists in achieving the council’s goals for girl and adult membership through implementing membership strategies in assigned areas.
  • Design and implement a comprehensive plan for girl and adult membership growth in targeted areas by researching market data, membership trends, and other pertinent information relevant to designated geographic areas.
  • Implements membership recruiting marketing strategies outlined in the council’s strategic plan and annual business plan including cultivating and organizing communities to result in increased girl and volunteer leads.
  • Prepare action plans and schedules to identify specific targets and to project the number of contacts to be made to result in meeting membership goal. Prepare a variety of status reports, including activity, follow-up, and adherence to goals.
  • Establish relationships with area school districts.
  • Plan and implement recruitment activities/events.
  • Seeks new opportunities and maintains relationships with community organizations, agencies and leaders, educators and faith-based institutions to increase awareness of and participation in Girl Scouting.
  • Provide and ensure professional, superior customer service is provided to all internal and external customers.
  • Represent Girl Scouts of Greater Los Angeles at local events, fairs and festivals.
  • Follow up on new leads and referrals resulting from field activity in a timely fashion.

Position Requirements

  • Ability to speak, read and write Chinese fluently
  • Bachelor’s degree (or equivalent experience) required
  • 1-3 years of direct sales experience
  • Strong oral and written communication skills.
  • Strong human relation skills; ability to motivate people in small and large group settings
  • Experience in project management
  • Willingness to work a flexible schedule including evenings and weekends 
  • Volunteer experience preferred
  • Ability to adapt to changing situations
  • Must successfully complete a criminal background check
  • Valid California driver’s license, access to reliable transportation, and proof of insurance. 

Competencies, Knowledge, Skills Abilities 

  • Outstanding Interpersonal and Communication Skills. Expresses ideas and facts in a clear and understandable manner appropriate for the individual or group; listens to and comprehends what others are saying; prepares organized and structured presentations; has demonstrated ability to work with a wide range of sensitive and confidential issues and communicate effectively with a diverse group of girls, volunteers, and staff.
  • Customer Responsiveness.  Seeks and acknowledges the views and ideas from customer (internal and external); identifies, prioritizes, and balances customer issues; takes time to answer questions and explain decisions; follows through on commitments to customers in a timely manner; maintains a commitment to continuous improvement.
  • Project Management. Demonstrated ability to coordinate multiple projects while managing conflicting priorities and deadlines, formulate short- and long-term project goals, objectives, schedules, and priorities in line with council goals; anticipate issues, obstacles, or opportunities that may impact plans or actions; establish courses of action for accomplishing goals while attending to and incorporating information obtained during day-to-day administrative tasks.
  • Excellent independent decision-making skills and strong resourcefulness. Proven record of functioning as a self-starter who can work independently with minimal oversight and take initiative; demonstrated flexibility, adaptability, self-management, and organization.

Additional Organizational Requirements

  • Subscribe to the principles of the Girl Scout Movement and become a registered member of GSUSA.
  • All employees of the Girl Scouts of Greater Los Angeles must possess a positive attitude with strong work ethic, integrity and honesty and are expected to be flexible, adaptable and thrive in an ever changing/fast-paced environment.
  • Develop and maintain sensitivity to employee diversity in the work place. Behave in ways that demonstrate respectful treatment of other employees, volunteers and girls.  Practice pluralism and be inclusive with the services provided.
  • Incumbents will be expected to proactively contribute to the success of their work team by sharing relevant information, encouraging open dialogue, respecting other team members, supporting collaboration, encouraging ongoing self-assessment and supporting new ideas and ways for achieving the goals and objectives for realignment. 

Please send your resume and cover letter via email, with the title of Recruiting Specialist (Arcadia) in the subject line, to:skennedy@girlscoutsla.org.

Sorry, no calls or walk-ins please.

 

Part-Time Retail Clerk  Location: Marina del Rey, CA

Position Summary: This position works in the regional retail shop to sell Girl Scout Merchandise to our Troop Leaders and parents on behalf of our Girl Scouts.  Our Retail Clerks keep the shops looking inviting, full of product, and clean under the direction of the Retail Sales Manager.

 Responsibilities:

  • Provide courteous, consistent, professional and knowledgeable customer service.
  • Assist volunteers to complete their Girl Scout Merchandise purchases. 
  • Adhere to and support Store Policies.
  • Be knowledgeable of the merchandise as it relates to the Program levels and answer volunteer’s questions. Learn about new merchandise as it is developed and introduced.
  • Educate the volunteers on the National Girl Scout Program Portfolio and its complimentary merchandise. 
  • Learn and understand from the Retail Merchandising Manager the skills of excellent product placement techniques, and how to encourage additional sales.
  • Learn & practice strong inventory control methods. Correctly counting in merchandise shipment to packing slip. 
  • Assist in completing cycle counts year-round, and full physical count as needed.
  • Understand the Girl Scout Leadership Experience and how the Retail Shop can motivate girls and parents to expand their participation.

 Qualification Requirements: 

  • Outstanding customer service and organizational skills.
  • Knowledge of Girl Scouting highly desirable.
  • Prior retail sales experience preferred.
  • Excellent communication skills (both written and verbal).
  • Good math skills and ability to use a cash register.
  • Dependable and self-motivated.
  • Excellent computer and data entry skills.
  • Ability to multi-task.

Education: Minimum of GED required.

Please send your resume and cover letter via email, with the title of Retail Clerk (Part-time) – Marina del Rey in the subject line, to: SSepulveda@girlscoutsla.org.

Sorry, no calls or walk-ins please.